Date Created: 10/09/24

Date Published: 19/09/24

Version Number: 1.00

How we will use your information

Source and type of information being processed

Categories of personal data obtained

Caerphilly County Borough Council has obtained the following categories of your personal data:

• Name
• Household Contact Information
• Address
• Post Code
• Age
• Contact Email Address
• Contact Phone Number
• Pledges

Purpose and legal basis for using your information

Purpose of processing

The information is being collected to inform the 2050 strategy on the best interventions for achieving net zero and current measures being used. The data could be referred to CCBC Energy Team for advice and guidance. We may use this information to contact you in future to measure the success of the strategy.

Legal basis for processing

We are relying on your consent to process your information.

In order for the processing of personal data to be lawful under the General Data Protection Regulations 2016, a valid condition from Article 6 of the Regulations must be identified, which is outlined below:

1(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes;

Who will have access to your information

Identity of Data Controller and Data Protection Officer

The Data Controller for your information is Caerphilly County Borough Council. The Data Protection Officer is:

Mr Carl Evans

Corporate Information Governance Manager / Data Protection Officer

Email: dataprotection@caerphilly.gov.uk

Tel: 01443 864322

Other Data Controllers may also be responsible for your information, depending on the specific circumstances. Please contact the Service Area for further information.

Details of main users of your information

Data will be used by Decarbonisation team to inform the 2050 strategy.

Details of any sharing of your information within Caerphilly County Borough Council

Data may be shared with Internal Energy teams in order to signpost possible Net Zero solutions.

Requests for information

All recorded information held by Caerphilly County Borough Council may be subject to requests under the Freedom of Information Act 2000, Environmental Information Regulations 2004 and Data Protection legislation.

If the information you provide is subject to such a request, where possible Caerphilly County Borough Council will consult with you on its release. If you object to the release of your information we will withhold your information if the relevant legislation allows.

How long will we retain your information

Details of retention period

How long Caerphilly County Borough Council retains information is determined through statutory requirements or best practice.

The data will be kept for 7 years to align with SPF Audit requirements.

Your Rights (Inc Complaints Procedure)

Your rights under the Data Protection legislation

Data Protection gives data subjects (those who the information is about) a number of rights:

• The right of subject access – Application forms for this process are available on our website: SAR Form
• The right to be informed
• The right of rectification
• The right to erasure
• The right to restrict processing
• The right to object
• The right to data portability
• Rights in relation to automated decision making and profiling.

Further information on your rights is available from: www.ico.org.uk.

To enact your rights please contact the service area detailed on the top of this form.

Complaints Procedure

If you are unhappy with the way that Caerphilly County Borough Council has handled your request / information, you have the right of complaint. Please contact the Service Area detailed at the top of this document outlining your issues.

If you remain unhappy you also have a right of complaint to the Information Commissioner's Office. Please follow this link for further information on the complaints process.

Summary Privacy Notice

How we will use your information

The information is being collected to inform the 2050 strategy on the best interventions for achieving net zero and current measures being used. The data could be referred to CCBC Energy Team for advice and guidance. We may use this information to contact you in future to measure the success of the strategy. We are relying on consent to process your information. Information may be shared with Internal Energy teams in order to sign post possible Net Zero solutions. The data will be kept for 7 years to align with SPF Audit requirements.

You have a number of rights in relation to the information including the right of access to information we hold about you and the right of complaint if you are unhappy with the way your information is being processed.

For further information on how we process your information and your rights please click the following link: